Recurring Meeting of Cleveland Clinic Core Team

Date: December 31, 2013

Time: 10:30 AM EST

Means: In person meeting

Attendees:

1. Ahmet Erdemir
2. Snehal Chokhandre
3. Craig Bennetts
4. Tara Bonner

Agenda:

1. Discuss tasks progress.
2. Discuss immediate action items from previous meeting.
3. Decide tasks for the next meeting.
4. Other.

Immediate Action Items:

• Ahmet

  • Organize front page to delineate general description, description for users, and description for developers.
  • Follow up with Izzy Delgado-Dembie to purchase tissue testing system.

• Snehal

  • Evaluate candidate specimen.
  • Request four additional specimens for prospective purchase.
  • Schedule trial imaging session.

• Tara

  • Follow up with the order of additional specimens if they qualify.

• Craig

  • Update imaging specifications for organization and interactions with imaging facility personnel.

• Jason

  • Utilize previous data on knee joint testing to quantify the influence of skin and surrounding tissue on joint kinematic-kinetic response.

• Craig and Jason

  • Take over interactions with the imaging facility during Snehal's absence.
  • Ask Chris Flask about appropriate documentation of imaging settings using OAI manuscript as example.

• Robb and Tara

  • Design and outfit clamps and containers (+heater) for new tissue testing system.
  • Provide general description of testing equipment along with sampling frequency, resolution, range, etc. in the ["Infrastructure/ExperimentationMechanics"].
  • In specifications page, explicitly state what measurements are recorded and provided.

• Snehal and Tara

  • Meet and discuss tissue preparation procedures, in particular sampling and cutting.

• All

  • Specimen preparation and registration pages need to be reviewed by all members promptly to launch the pages for public review
  • Experimentation wiki page on joint mechanics needs to be reviewed by all members promptly to launch the page for public review
  • Refer to immediate action items from December 17, 2013 for other incomplete duties.

Notes:

1. Discuss tasks progress.
   • Minutes from previous meeting were discussed.
   • Joint testing specifications.
     • Ahmet edited the joint testing specifications page. Remaining queries will need to be addressed by team members. Once the team members review and agree upon the joint testing related specification, a review by community will be requested.
     • A data structure document was provided by Robb in the joint testing infrastructure page. An abridged version of this document will be developed for this project in particular.
     • Ahmet requested that the description of the robot and other testing equipment specifications (ranges, sampling frequencies, accuracy) to be described in the related infrastructure page.
   • Public outreach and community review.
     • A continuous delivery of information will be adapted instead of releasing all the information at once.
     • To allow the audience to easily navigate through the pages, the front page of the Wiki will be reorganized. Specific aims will be moved to the top of the page. Separate section for users and developers will be prepared with appropriate links.
     • A general description of the roadmap page will be added at the top of the page.
   • Specimens.
     • Snehal will request four specimens and Tara will take over the responsibility during delivery of specimens while Snehal is away.
   • Imaging specifications.
     • The specimen transportation device components were prepared by the prototype lab and will be assembled and tested in the next few days. Once the device is ready Jason or Craig will contact the MRI facility to schedule the next imaging test session.

     • The next imaging trial session will test MESE & 3D-DESS protocols.

     • Craig will reorganize the imaging specifications page to reflect recent discussions on base imaging protocols.
   • Tissue testing.
     • Snehal and Tara will meet up and discuss the tissue testing preparation specifications (Sampling/ cutting).
     • Ahmet, Robb, and Snehal will meet to discuss the camera calibration issues sometime in February, 2014 while delivery of the tissue testing machine is in progress.
   • Ahmet informed the Stanford team about the bugs in task display.
2. Discuss immediate action items from previous meeting.
   • Craig and Tara conducted hands-on trial on the effect of curing of bone cement with alternative marker materials and found all the samples to be non-reactive.
   • Action items from previous meetings will be discussed next week to cover all the assigned work that was delayed due to winter break.
3. Decide tasks for the next meeting.
   • See Immediate Action Items above.
4. Other.
   • Snehal will request Izzy Delgado-Dembie to help with the purchase of the tissue testing machine. The necessary accessories for the tissue testing machine (clamps, heater-thermocouple) will be designed or purchased by the end of February 2014, while delivery of the tissue testing machine is in progress.